PROSPER – How to run better meetings


There are many ways companies try to improve the experience of hybrid meeting participants. Here are some of them:

Technical measures

  • investing in better quality audio equipment, like microphones;
  • using a handheld microphone;
  • introducing new forms of videoconference technology optimised for the hybrid experience;
  • using large screens in order to make virtual participants look full-sized;
  • pre-testing all tools and activities before the start of the meetings;
  • using audio-based feedback tools to put all participants on an equal footing;
  • using online whiteboards to make the notes available to everyone.

Organisational measures

  • enabling virtual participants to “move around” the physical room and observe wallcharts without restricting live participants to their laptops;
  • having a staff member act as physical representative of the virtual participant – moving items when necessary, making sure that the camera is always pointed where needed, that people speak up etc. 
  • having the facilitator engage virtual participants actively, helping that their voices are heard

If you like content like the one posted above, you will find more in our upcoming PROSPER training modules.

Source: What It Takes to Run a Great Hybrid Meeting by Bob Frisch and Cary Greene. Harvard Business Review 2021.